Privacy Policy
Effective Date: 11 April 2018
Last Updated: 4 June 2026
Introduction
Kingston Jiu Jitsu Ltd (“Kingston Jiu Jitsu”, “we”, “us” or “our”) is committed to protecting your privacy and handling your personal information responsibly.
This Privacy Policy explains how we collect, use, store and protect your personal information when you visit our website, contact us, enquire about our services, attend classes, participate in events, or become a member.
By using our website or services, you agree to the collection and use of information in accordance with this Privacy Policy.
Data Controller
The data controller responsible for your personal information is:
Kingston Jiu Jitsu Ltd
Email: admin@kingstonjiujitsu.com
Website: www.kingstonjiujitsu.com
Information We Collect
We may collect the following information:
Personal Information
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Name
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Email address
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Telephone number
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Date of birth
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Emergency contact details
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Membership information
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Information provided through enquiries, contact forms, trial bookings or registrations
Website Usage Information
When you visit our website, we may automatically collect:
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IP address
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Browser type and version
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Device information
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Pages visited
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Time and date of visits
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Referring website information
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Website usage statistics
How We Use Your Information
We may use your information to:
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Respond to enquiries
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Manage memberships and trial sessions
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Process registrations and bookings
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Communicate important club information
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Provide customer support
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Maintain attendance records
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Maintain grading and promotion records
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Improve our website and services
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Meet legal, safeguarding and regulatory obligations
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Send marketing communications where permitted by law
Lawful Basis for Processing
Under UK GDPR, we process personal information using one or more of the following lawful bases:
Contract
Where processing is necessary to provide membership services, classes, events or other services you have requested.
Legitimate Interests
To operate and improve our academy, communicate with members, maintain records and ensure the safe and effective operation of classes and events.
Consent
Where you have provided consent, including certain marketing communications and the use of photographs or videos where applicable.
Legal Obligation
Where processing is necessary to comply with legal, safeguarding or regulatory requirements.
Children’s Information
Kingston Jiu Jitsu provides training programmes for children and young people.
Where a member is under 18 years of age, personal information may be provided by a parent or legal guardian and processed for purposes including:
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Membership administration
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Class registration and booking
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Attendance tracking
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Grading and promotion records
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Safeguarding requirements
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Emergency contact management
Parents or guardians may contact us at any time regarding information held about their child.
Photography and Video
From time to time, photographs or videos may be taken during classes, seminars, competitions and club events.
These may be used for club promotion, social media, website content and marketing materials.
Where appropriate, consent will be obtained and members or parents/guardians may request that photographs or videos of themselves or their children are not used.
Marketing Communications
We may send information about classes, events, promotions and services that may be of interest to you.
You may unsubscribe from marketing communications at any time by following the unsubscribe instructions in our emails or by contacting us directly.
We will only send marketing communications where permitted by applicable law.
Cookies and Analytics
Our website uses cookies and similar technologies to improve user experience and analyse website traffic.
Cookies may be used to:
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Maintain website functionality
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Remember preferences
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Improve website performance
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Analyse website usage
You can control or disable cookies through your browser settings.
We may use services such as Google Analytics to help us understand how visitors use our website.
Sharing Your Information
We do not sell your personal information.
We may share information with trusted third-party service providers where necessary to operate our business, including:
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Website hosting providers
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Email and communication providers
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Payment processors
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Analytics providers
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Professional advisers where required
All third parties are required to handle personal information securely and only for authorised purposes.
Payment Information
Where payments are made online, payment information is processed by secure third-party payment providers.
Kingston Jiu Jitsu does not store full payment card details on its own systems.
Payment providers process information in accordance with their own privacy policies and applicable security standards.
Data Retention
We retain personal information only for as long as reasonably necessary to:
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Provide our services
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Maintain membership records
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Meet safeguarding requirements
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Comply with legal obligations
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Resolve disputes
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Enforce our agreements
When information is no longer required, it will be securely deleted or anonymised where appropriate.
Data Security
We take reasonable technical and organisational measures to protect personal information against:
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Unauthorised access
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Accidental loss
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Misuse
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Alteration
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Disclosure
While no online system can guarantee absolute security, we work to maintain appropriate safeguards to protect personal information.
Your Rights
Under UK GDPR, you may have the right to:
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Access your personal information
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Correct inaccurate information
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Request deletion of information
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Restrict processing
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Object to processing
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Request data portability
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Withdraw consent where consent is relied upon
To exercise any of these rights, please contact:
We may request proof of identity before responding to certain requests.
If you are unhappy with how we handle your personal information, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
Further information can be found at:
Third-Party Links
Our website may contain links to external websites.
We are not responsible for the privacy practices or content of third-party websites and encourage you to review their privacy policies separately.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
Any changes will be posted on this page together with an updated revision date.
Contact Us
If you have any questions about this Privacy Policy or how your personal information is handled, please contact:
Kingston Jiu Jitsu Ltd
Email: admin@kingstonjiujitsu.com
Website: www.kingstonjiujitsu.com